Minutes to be kept

Minutes to be kept

(1) Every company shall keep minutes of the proceedings of the general meeting, by making entries thereof in a separate book; and the minutes shall be signed by the chairperson of the meeting concerned and by the company secretary if any. In the case of a company which has no company secretary, the minutes shall be signed by the Chairperson of the meeting concerned and by a representative of shareholders appointed by a majority of the general meeting.

(2) While keeping the minutes as referred to in Sub-section (1), matters such as the manner in which the notice of the meeting was issued, the number of shareholders present, the percentage of representation of the total shares, the result of voting, if any, shall all be set out in the minutes.

(3) The minutes set down pursuant to this Section shall be sent to the shareholders within thirty days of the holding of the general meeting.

             Provided, however, that if any company publishes the minutes in a national daily newspaper, it need not send the same to the shareholders.

(4) The minutes of proceedings of the general meeting kept pursuant to Sub section (1) shall be kept at the registered office of the company. If any shareholder wishes to inspect such minutes during office hours, the company secretary or such other employee as designated by the company shall allow such inspection.

(5) If any shareholder wishes to get a copy of any minutes of the general meeting, the company shall provide such copy by collecting such fees as specified by its articles of association.